For staffing firms, integrating their Applicant Tracking System (ATS) with their accounting platform offers many benefits. These include streamlined data management, improved accuracy, and enhanced financial reporting. But in our many years collaborating with staffing firms as an ERP specialist, we’ve found that many agencies work with siloed ATS and accounting systems.

To resolve this challenge, our Director of Software Solutions, David Laster, has led the development of custom ATS and ERP integrations at GraVoc. Having worked closely with staffing firms to implement our integration solutions, David has witnessed first-hand the benefits of automating the flow of data between the ATS and ERP systems.

In this blog post and video, David explores 4 benefits of ATS and ERP/accounting platform integration for your staffing firm.

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4 benefits of ATS & ERP integration for staffing firms



Integrating your ATS and ERP enables efficiency through automation. Minimizing the need for manual data entry can help your staffing firm save time and focus on more productive tasks. This seamless integration reduces the potential for human error and ensures data consistency across platforms.

By automating routine tasks and data synchronization, your staffing firm can redirect efforts towards more strategic and productive activities, such as talent acquisition, client engagement, and business development. This enhanced operational efficiency not only boosts productivity but also contributes to improved overall business performance, allowing your firm to stay competitive in a dynamic market.


Improved data management

Staffing and recruiting firms are growing, especially through acquisitions, which can lead to an increase in the volume of data that has to be processed and managed. As these firms expand their operations and integrate new businesses, the complexity and quantity of data they handle escalate. This data includes candidate information, client details, job orders, and financial records, all of which must be accurately and efficiently managed to ensure smooth operations.​

An efficient ATS and ERP integration will go a long way in helping to handle the volume of data that has to be shared between both systems. This streamlined data management not only enhances operational efficiency but also supports scalability, allowing your firm to handle larger data volumes without compromising on accuracy or speed. This capability is particularly vital during periods of rapid growth or acquisition, ensuring that your business can maintain high standards of service and continue to meet client and candidate expectations effectively.


Better data accuracy

When you have to manipulate or engage with your financial data more than once, you risk introducing bad values or errors. Manual data handling can lead to inconsistencies, miscalculations, and other inaccuracies that can have significant repercussions on your financial reporting and decision-making processes. These errors can stem from simple human mistakes such as data entry errors, misinterpretations, or oversight.

But, when an automation pulls in the same data, it minimizes the risk of inaccuracies, especially if you have good error handling that’s based on business logic of the destination system. This error handling functionality with the ATS and ERP integration will send out alerts about issues that need attention to enhance overall data accuracy. This proactive approach not only enhances overall data accuracy but also streamlines your operations by reducing the time and effort required to identify and correct errors manually. Accurate financial data ensures that your reports and forecasts are dependable, helping you to better manage resources, plan for the future, and maintain compliance with regulatory requirements. 


Enhanced data visibility

There are certain pieces of information, like sales, revenue, and customer synchronization that are important to the accounting team. But, when it comes to information for collections, such as open receivables, the ATS or client owner needs more visibility into this data. The ATS or client owner needs to monitor which clients have outstanding payments, follow up on overdue accounts, and ensure that the company receives the payments it is due in a timely manner.

A seamless ATS and ERP integration that enables efficient automation can move information to the right place so it can be shared easily for better operational visibility and control. This integration ensures that critical data is automatically transferred to the appropriate systems and made readily available to the relevant stakeholders. This level of integration also supports better decision-making and coordination across the organization. With real-time access to critical information, teams can collaborate more effectively, identify and address issues quickly, and implement strategies that drive business growth and efficiency.

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GraVoc’s ATS and ERP Integration Solutions

GraVoc has been at the forefront of building innovative staffing technology, including increasingly popular ATS and ERP integration solutions.

Our pre-built integration solutions seamlessly automate the flow of data between ATS, such Bullhorn One and Bullhorn Back Office, to ERP/accounting platforms like Microsoft Dynamics GP and Dynamics 365 Business Central. These integrations break data silos and eliminate the need for manual data transfer to help enhance data accuracy and profitability reporting.

Click below for a product demo of our Bullhorn One Connector to see how it synchronizes data between the ATS and Microsoft Dynamics 365 Business Central in real time, making it easier to manage credit, collections, and receivables reporting. You can also check out BBO Transport, our custom solution that seamlessly moves data from Bullhorn Back Office to Dynamics 365 Business Central to reduce manual intervention.

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